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Online Event Speaker Guide

We want your presentation at our online event to be a complete success. Therefore, we would like to offer you an overview of all the things that need to be considered in advance and can be used as personal checklist. And of course, we will provide you with some tips to get the most out of your presentation on stage or within the official session area of the online event.

Speaker Tutorial: Important Information at a Glance

Please have a look at the demo video, which will certainly answer many of your questions. It will also give you a first visual impression of the platform and the possibilities to present on stage or within the session area.

Find further details and tips provided by the platform provider in the:

Preparation of the presentation

Technical requirements

Technical equipment:

  • Before the event, please use the following link to test your hardware and your internet connection: Check now!
  • PC / laptop for the lecture (smartphones or tablets are not ideal because the camera image is often slightly blurred)
  • Microphone and loudspeaker, ideally as a headset
  • Webcam
  • Current browser version of Chrome or Firefox
  • Stable internet connection
  • An Internet connection with a download speed of at least 5 Mbit/s and an upload speed of at least 2 Mbit/s is recommended for the use of conference software. For high streaming quality, we recommend a download speed of at least 30 Mbit/s and an upload speed of at least 10 Mbit/s.
  • For speakers in China: VPN client with access to a European network

 

Test run:

  • In order to familiarize yourself with our online event software in advance, we invite you to a technical training course that takes place a few days before the online event.
  • You will receive a separate Outlook invitation for the technical training.

This will make your presentation a success

Make the presentation interactive and entertaining

Share screen:

  • To make your presentation livelier, it is advisable to share the screen with others.
  • When answering questions from participants (not on the official stage), it is best to share your webcam view with them.

Chat:

  • Use the chat, which is visible to all event participants, for direct exchange. Invite attendees to provide comments, questions, and feedback. You can then answer these either in between or after the lecture in a Q&A session.

Survey:

  • Use the possibility of surveys for participant feedback. Contact us if you need help.

Creativity:

  • Try something new! Include videos, music, testimonials, etc. to make your presentation livelier. Or encourage participants to move in front of the screen to stay alert and focused.

Follow-up:

  • Content is king. Offer your participants an additional, attractive offer (e.g. a white paper) to download and link to it in the chat (or at your digital booth, if you are also an exhibitor).
  • Actively invite participants to come to your booth in the exhibition area (if you have a booth) to exchange ideas with you. 

Surroundings

A quiet environment:

  • For ideal sound quality and concentration, make sure that you will not be disturbed during the presentation and Q&A session. Should there be a malfunction, take it with a smile!

Neutral background:

  • Remember that you and your background are visible to all attendees. We therefore recommend a neutral background that does not show any personal furnishings.

Promotion of presentation & online event

Show yourself and your company

Make the most of your presentation area and promote your session as well as the online event in its entirety. Make use of your own personal network and the marketing channels of your company, and invite your customers and partners to the event.

We will be happy to provide you with promotion material for this purpose.
Please contact: Ms. Antje Seeck, Head of Marketing and Communication

Day of event

Preparation and procedure

30 minutes before the start of your presentation:

  • Please log in to the event with your speaker account and enter the backstage area of the stage or session via the link provided by the organizer in advance.
  • Test your set-up by “Request Permission” in the backstage area and turn on your microphone, webcam and presentation slides. You can always talk to the organizer in the background chat.
  • After a successful technical check, please mute your microphone and switch off your webcam.
  • Close open tabs in the browser and files (ideally all programs are closed in the background including the mail program), and reduce any uploads and downloads over your internet connection if possible.

5 minutes before the start of your presentation:

  • Please “Request Permission” again in the backstage area and turn on your microphone and webcam.
  • The moderator starts your session with a short introduction and then hands over to you.

Going Live:

  • Your status will now be updated to “live”. You are now able to introduce yourself and present your presentation slides by sharing your screen (full screen or shared screen with your webcam image).
  • Please stick to the schedule and the pre-defined length of your presentation slot. The moderator will intervene if you exceed your speaking time.